Regulation:

​​

1. By participating in the event, Operators gain the opportunity to meet selected Buyers with upcoming events of potential interest, through the moments scheduled in the program. To enable Operators to choose which Buyers to meet and to prepare for the appointment with targeted proposals and presentations, the organizational secretariat provides them with all available information pertaining to both the organizers and their scheduled events.

2. EMI – Eureka MICE International ensures the quality of the Buyers, the accuracy of the information provided, and the organization of the meetings during the event. However, it is not responsible for the outcomes of the meetings and transactions, as these are influenced by factors entirely independent of its operations.

3. EMI – Eureka MICE International contractually guarantees the Operator a minimum number of appointments with Buyers who have events in planning and are potentially interested in their type of offering. If, during the planning stage, it becomes evident that it will not be possible to guarantee this minimum number, EMI – Eureka MICE International will inform the Operator promptly. In such cases, a refund of €100.00 per missing Buyer will be granted. Should the number of Buyers be fewer than 10, the Operator may decline participation and receive a credit equal to 100% of the fee paid, which can be used for participation in future editions.

4. EMI - Eureka MICE International guarantees the contacts listed in the Operator's appointment schedule provided upon arrival. In the event of an unforeseeable no-show by a Buyer included in the Operator's appointment schedule, the organization will replace the Buyer with another one, selecting from the Operator's indicated preferences or based on the indications of Buyers who have a schedule targeted to the Operator’s type of product. If replacement is not possible, the Operator, with the contact information and assistance provided by EMI - Eureka MICE International, can still contact the Buyer afterward. In such cases, the Operator will receive compensation equal to 50% of the contact cost as a credit to be used for participation in a future edition.

5. The guarantee in the previous point does not apply if the failure to meet the guaranteed minimum number of Buyers is due to force majeure, as specified in the General Conditions.

6. The organizational secretariat provides participating Operators with all legally permissible available information regarding the Buyer and the profile of their organizational activities. Regarding Buyers from the association-congress market, due to their particular nature, personal contact details cannot be provided. Unlike other segments of the MICE market, these Buyers conduct activities completely different from those related to the event and, in most cases, represent non-commercial entities. Therefore, the current privacy laws expressly prohibit the disclosure of sensitive information such as contact details, addresses, and phone numbers by third parties. It is therefore the responsibility of each Operator to directly obtain the relevant contact information from the Buyers of interest for any subsequent direct contact.

7. Operators are strictly prohibited from contacting Buyers before the workshop. Failure to comply with this rule not only violates the Buyer's privacy but also negatively impacts other colleagues participating in the workshop and harms the organization, which is obligated to protect the confidentiality and privacy of the Buyers. In the event of a confirmed violation of this rule, the Operator will lose the right to participate in the event while remaining liable for the payment of the fees, which will be retained by the organization as compensation for the damage caused.

8. After paying the fee, and a few days before the workshop, each Operator will be able to view the profiles of the participating Buyers online and will have two working days (48 hours) to select the Buyers they are interested in meeting and notify the organizational secretariat. If no preferences are communicated within this period, the secretariat will schedule the appointments ex officio, taking into account the matches with the Buyer profiles.

9. Upon completion of the registration at the workshop reception, the Operator will receive their personal workshop agenda, which includes the appointment schedule with the Buyers.

10. It is the Operator’s responsibility to immediately report to the room assistants if a Buyer scheduled in their appointment agenda does not show up. This will allow the staff to locate the Buyer and bring them to the meeting promptly, or alternatively, arrange a new appointment on the spot. If it is not possible to reschedule the appointment, the organizational secretariat will provide the Operator with all necessary references and assistance to contact the Buyer after the workshop.

11. The use of data related to both the personal details and all business and program-related references of the participating Buyers is permitted exclusively to the duly registered Operators and solely for purposes related to the Workshop meetings. Any other use is strictly prohibited and will be prosecuted criminally under international Privacy regulations. As far as EMI Eureka MICE International Ltd is concerned, the disclosure of names and/or other references related to the participating Buyers to third parties will be considered an abuse for which compensation will be sought, ranging from €5,000.00 to €150,000.00.